UP Model Bye-laws Explained

Every person who has purchased an apartment and executed an instrument/sub-lease automatically becomes a member of the Association upon paying the nominal Rs. 1,000 membership fee. Joint owners together exercise one combined vote per apartment. Members in arrears of maintenance dues for over 60 days may be restricted from voting until dues are cleared.

Annual GBM must be held every year; Special GBM can be called by the President, Board, or on requisition by 1/3rd of members. Notice of 14 clear days is required for regular GBMs. If quorum is not met within the scheduled time, the meeting stands adjourned to the next week at the same venue and time, where present members form a valid quorum.

The affairs of the AOA are governed by an elected Board of Management consisting of not less than 4 and not more than 10 members (President, Vice-President, Secretary, Treasurer, and Executive Members). One-third of the Board members retire annually by rotation, ensuring continuity and democratic accountability.

All AOA funds must be kept in a nationalized or scheduled bank account operated jointly by the Treasurer and the President or Secretary. Unbudgeted emergency capital expenditure beyond prescribed limits requires General Body approval. Accounts must be audited every financial year by a Chartered Accountant before 31st July.